Philips Executive Assistant in Shanghai, China

The Executive Assistant is experienced in all standard secretarial tasks. They work in a very large and complex organisation where substantial interests are at stake, the effects of which affect the entire Philips company or a large proportion of it.

Executive Assistant

In this role, you have the opportunity to

Develop and Enhance your Executive Assistant/ Admin professionalism in a big platform

You are responsible for

  • Assistant to Philips Senior Commodity Director: Meeting & Travel agenda and schedule; Monitor and respond to emails; Host (VIP) visitors and (co-) organize meetings and events; Make sure there is an aligned and professional way of working

  • Expense Management: expense validation and payment requests, new vendor/PO creation and follow up &closure

  • Coordinate Executive team member visit seamlessly (logistics/ meeting schedule/facilities set up)

  • Team admin support: regional/global meeting, international travel

  • Office management: Office seating; Keep a clean and energizing working environment

You are a part of

Executive Assistant Team, reporting to Senior Commodity Director

To succeed in this role, you should have the following skills and experience

  • Bachelor degree and advance

  • At least 4 years related working experience in Multi-National Company or reputable organization

  • Experience in supporting senior executives is essential

  • Fluent in both verbal and written English

  • Office management and team management experience are highly preferred

  • Effective coordination skill and good communication skill

  • Self-motivated and full of energy

  • Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, Lotus Notes, MS Outlook.

In return, we offer you

A path towards your most rewarding career. We believe that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video .

To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at on our career website, where you can read stories from our employee blog at . Once there, you can also learn about our recruitment process at , or find answers to some of the frequently asked questions at .