Oracle Facilities Specialist 1 in Beijing, China
Facilities Specialist 1
Provideprofessional facilities support to Oracle Beijing Owned Building to provide aquality work environment that enhances employee productivity
ImplementReal Estate and Facilities processes and programs for Oracle Beijing OwnedBuilding
Manage the Facilitiesoperational aspects which including office services and facilitiesoperation and maintenance program provided by contractors and vendors up toexpectations and satisfaction ;
Communicatediscrepancies, non-compliances, quality issues and exceptions to Managerand service supplier on a timely basis to ensuring all office services issues areresolved promptly
Setup annualpreventive maintenance plan for all facilities equipments; Coordinateall maintenance schedules, renewals, payments and site visits
Maintainadequate inventory of general office supplies including supplies foroffice equipment.
Monitor& verify vendor payment status to ensurepurchase orders are not over-billed and vendors receive timely payment toavoid disruption in service.
Update spaceassignments into Oracle Property Manager monthly, making sure data iscurrent and accurate as well as running reports to identify duplicate ormissing assignments
Regularlyliaise with LOB Heads to gather headcount projection, space requirements and updates space capacity plan on quarterly base
Function asa liaison between Oracle, building property manager, and other vendors on any issues liketemperature issue, renewal of monthly/quarterly season parking, aswell as repairs and adjustments on as needed basis
Reviews andestimates facilities operation costs including various of office services,office supplies, equipment purchasing and maintenance program. Create FY Budgets and follow internal audit recommendationswith appropriate bidding.
Logisticarrangement for new and exiting employees, which includes badges, seatsignage, desk keys etc
Provideregular standard reports as requested by the Facilities Manager.
Handle facilities related duties when being assigned.
Daily office patrolling including meetingrooms, pantries and working area to ensure sufficient materials supplies,equipment function well and the whole office in a clean and tidycondition.
Assist withoffice assets retirement, contact with vendors for picking up when needed.
RELEVANTEXPERIENCE & COMPETENCIES
University graduate with atleast 1-2 years’ facilities experience in office management withmulti-national companies.
Good customer service skillsand communication skills.
Good organizational skills
Responsiveness to customerrequests/service issues
Organized, detail-orientedand refined time management skills;
Ability to accuratelycomplete tasks within specified deadlines
Ability to workindependently with minimal supervision;.
Familiarity with email andMS Office applications is essential.;
Good command of both written& spoken English.
Detailed Description and Job Requirements
Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.
As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle
- s office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.
Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 0 - 2 years prior facilities or property assistant experience preferred.
Job Type: Regular Employee Hire